Bidder List is a potential equipment and bulk material suppliers or manufacturers list for the project or a candidate list of the management, study, review, test and inspection, audit, survey, verification, authority approval, and any other activities which is performed by third parties including construction sub-contractors. The Bidder List for the procurement and subcontractor selection is an agreed document between contractor (main) and client (owner) before the bidder selection work process is commenced.
Procurement Management is a work process of managing and controlling the procurement activities (e.g., bidder evaluation; bidding; contracting; expediting and inspection; transportation; payment; close-out etc.) to supply required equipment and materials or services to the project team on time, within budget and respected quality and quantity. The procurement work process is developed based on a fair and open competition. The procurement team evaluates and records a performance of suppliers (vendors) with the project team and related organisations to update company’s bidder list (supplier’s list) for the future business. Responsibility of the procurement team can be extended to a whole bulk material handling work process: the Material Management (from the bulk material take off (MTO) to field material control).
Procurement Work Process (Cycle) is the series of work steps to procure goods (equipment or materials) or services. The Procurement Work Process consists of identify to be procured items (grouping, to be handled together) is the first step, and create the final bidder list with pre-qualification, generate a request for quotation (RFQ, Inquiry and Requisition), release the RFQ to approved bidders, evaluate bidders' commercial and technical proposals, select a successful bidder (vendor, supplier or sub-contractor) through clarifications and negotiations, award and make contract (release a Purchase Order (PO)), expedite and inspect supplier's work progress and performance, held an acceptance test, hand-over material or service from supplier and make a final payment, and perform an appraisal for record and close-out.
Logistics Management is a part of the work process of the procurement management and supply chain management that includes the logistics planning, implementation, and control of the produced or procured items effectively and efficiently. The Logistic Management consists of the transportation for movement, warehouse management for storage, and information management such as related information from the point of origin to point of end user; inbound and outbound movement; internal and external interfaces for the customs clearances to achieve the timely in its delivery with cost effective way and meeting the project or contract requirements.
Material Management is the process of planning, organising, and controlling the flow of bulk materials that is a systematic measuring and trending of bulk material quantities of the cost associated with the purchase, supply, and installation. The Material Management is one of the critical activities for the project success that involves all aspects of the supply chain, including sourcing and procurement, inventory management, transportation, and storage. (e.g., quantity forecasting and supplying of bulk materials from BM take-off, and material handling to construction installation) The Material Management within the procurement organisation is an integrated effort between estimating, project controls, engineering disciplines, and construction field material controls.
Warehouse Management is the managing and controlling of the movement and storage of materials within a warehouse efficiently and effectively.
Freight Forwarder is a company or an organisation who is specialised in arranging storage and shipping of goods or cargo on behalf of its shippers. The Freight Forwarder usually provides a full range of services including: tracking inland transportation; preparation of shipping and export documents; warehousing, booking cargo space; negotiating freight charges; freight consolidations; cargo insurance, and filing of insurance claims, etc. The Freight Forwarder usually transports under his own bill of loading or airwaybill with his agents or associates at the destination, and provides document delivery, deconsolidation, and freight collection services, etc.
